Sovereign AI starts with taking control of your paper documents
Contracts, orders, official letters, court rulings — these sit at the heart of your company's rights and obligations.
Bring in Docubank AI to ensure they are never lost and always at your fingertips, with automated controls and report generation that cut costs and lift efficiency with ease.
Why choose DocuBank
Three major pain points, solved in one go.
Files scattered, hard to find
Tens of thousands of paper pages across hundreds of folders — how long to find and compare the few you need?
AI recognizes, names and files everything — the right document surfaces instantly, even across millions of pages.
To-dos slip through the cracks
Incoming mail may not reach the right owner in time, while managers track every deadline by hand.
The moment a document arrives, Docubank reads its content and routes it to the right owner — handled from the first moment.
Sensitive data hard to govern
Coarse permissions, no way to trace who viewed which document, and audits become a struggle.
Precise permissions, with a full trace of who viewed what, when and where.
AI upgrade — effortless
From document gateway to AI answers — fully automated
- 01
Document gateway
Bring documents in from an MFP, a scanner, or straight from NAS, Google Drive, OneDrive, AWS S3 and more.
- 02
Recognition
OCR the full text into searchable, editable and analyzable data.
- 03
Classify & name
Infer department, case, client, date and other key details from the content.
- 04
Precise search
Type a keyword and, even across millions of pages in the database, the right document surfaces in seconds.
- 05
Notify, log & assign
Based on the content, notify the owner, log it to the calendar, and copy in the responsible manager.
- 06
AI Q&A & analysis
Go beyond exact keywords — use natural language to ask for analysis across related documents.
Edge computing — the holy grail of sovereign AI
Lock all your data in your own server room
From data storage to compute, everything stays inside the enterprise — the core idea of "enterprise-sovereign AI."
The DocuBank Edge edition keeps all of the above running on-premise, unaffected even when the network goes down.
Plug and play
No heavy infrastructure to build — up and running in 30 minutes.
Scalability — from micro-businesses to multinational groups
Cloud or on-premise, Docubank AI leads the world in ease of use, value for money and room to scale.
As the world talks about Sovereign AI, the real key is this: data never leaves the gate, and compute stays on the enterprise side. Getting powerful AI inference to run on edge hardware inside your firewall — and to scale on demand — is no small task. From a plan with a free MFP/scanner for just over US$100 a month, all the way to on-premise systems that store tens of billions of pages with HA/failover, Docubank AI is ready whenever you are.
We provide custom API integration into your existing systems, fitting the habits your users already have.
Frequently asked questions
The questions we hear most before adoption — answered here first.
Which document formats and sources are supported?
PDF, Word, Excel, PowerPoint (including legacy .doc/.xls/.ppt) and all common image formats. Sources include web upload, Scan-to-Email, Scan-to-FTP, Google Drive, OneDrive, AWS S3 and WebDAV.
How accurate are OCR and AI search?
For printed text at 200 dpi or higher, average accuracy across languages is no lower than 98%.
How is data protected?
End-to-end HTTPS encryption in transit, storage-layer encryption, physical isolation of each company's files, and independent key management — supporting ISO 27001 audit requirements.
Is multilingual support available?
The interface supports English, Traditional Chinese and Simplified Chinese. OCR recognizes 60+ languages. AI Chat supports multilingual Q&A.
Can it integrate with existing systems?
We provide a RESTful API, Webhooks and OAuth2 single sign-on (Google / Microsoft). It embeds into existing ERP, CRM and customer-service systems.
How do we get started with adoption?
In week 1 you scan and import your existing files and manually build templates; in week 2 the AI starts classifying automatically. Even for mid-to-large enterprises, initial onboarding wraps up within 3 weeks — bringing documents across headquarters and every plant and site under control the moment they're sent or received.
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